What is the Procedure for Submitting FOIA Requests to the USPS®?

How Do I Make a FOIA Request?

A request for agency documents and records pursuant to the FOIA must be in writing and identified as a "Freedom of Information Act" request. The Act requires a requester to provide a reasonable description of the documents or records sought. A reasonable description is one that allows agency employees familiar with the subject matter to locate records matching the customer request with a reasonable amount of effort.

In addition, the requester should include their name, mailing address, and daytime telephone number. If information is sought about a company, the exact name and address of the company is needed. Many companies use similar names. The requester should also note the maximum amount of fees he/she is willing to pay without prior notice. If no amount is stated, the requester is deemed willing to pay fees up to $25.

It should be noted that the United States Postal Service has about 40,000 facilities at which records are maintained and a centralized index of every record does not exist. Requests that do not meet the reasonable description standard include requests for all records within a broad category, such as requests for "all records the Postal Service has about me," "all records concerning my mail," and "all records relating to prisoners receiving mail." If your request does not contain a reasonable description, you will receive a letter from the Postal Service requesting clarification. A precise description of the records you want will ensure responsible use of postal resources to satisfy your right of access while minimizing any processing expenses to you.

Where Do I Submit My USPS® FOIA Request?

Anyone wishing to submit an FOIA request should direct the request to the appropriate FOIA Requester Service Center (RSC) as follows:

  • U.S. Postal Service Records and Employee Listings (requests for U.S. Postal Service records and employee listings):

    MANAGER RECORDS OFFICE
    US POSTAL SERVICE
    475 L’ENFANT PLZ SW RM 9431
    WASHINGTON DC 20260

    Fax: 202-268-5353

  • Inspection Service Records (requests for Inspection Service records):

    OFFICE OF COUNSEL
    US POSTAL INSPECTION SERVICE
    1735 N LYNN ST 4TH FL
    ARLINGTON VA 22209

    Fax: 703-292-4083

  • Inspector General Records (requests for Inspector General records):

    OFFICE OF INSPECTOR GENERAL
    US POSTAL SERVICE
    1735 N LYNN ST STE 10000
    ARLINGTON VA 22209

    Fax: 703-248-4626
    e-mail: foia@uspsoig.gov

Am I Required to Provide a Reason for Requesting Freedom of Information Act (FOIA) Agency Records?

The FOIA does not require a requester to give a reason for requesting agency records. However, because some or all of the requested records may be exempt from disclosure, the requester may state any reason(s) he or she believes the record should be disclosed.

 

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